Imaging data transfer in clinical trials no longer has to take days. Every scan goes from the scanner straight to central review in minutes. No exports, no manual uploads, no waiting on sites to send them.
Trusted by leading hospitals, pharmas, CROs and sponsors
The scan is done. Your review is still waiting?
DICOM transfers in clinical trials should not hold up your study. Today, getting a scan from the hospital to central review means exports, manual de-identification and uploads. It often takes days.
Today
With Instant Data Access
Site staff export, de-identify and upload every scan by hand
Nobody at the site touches the data
Scans wait days before anyone checks them
Quality checks start within minutes
Problems surface after the patient has gone home
The site is alerted while the patient is still there
Coordinators spend their time chasing uploads
They get that time back
300+
Institutions connected
30 000+
Imaging experts
450+
Research projects
How Instant Data Access works
Four steps. Your site staff do none of them.
The scan is sent
As soon as the scan is done, it leaves the scanner on its own. No export, no CD, no upload.
Patient details are pseudonymized
De-identification happens inside the hospital, following your study protocol, before anything is sent.
It is checked on arrival
Each scan is matched to the right subject and quality-checked. If something is wrong, the site hears about it at once.
It is ready for review
The task goes to the right reader in your workflow, with a full record of every step.
Three ways to get imaging data in, now fully automatic
Manual upload
Site staff export, de-identify and upload every scan through the web portal, one by one.
DICOM Gateway
A gateway at the site automates export, de-identification and upload from the scanner or PACS.
Each scan leaves the scanner on its own as soon as it is done. Nobody at the site starts anything.
No waiting, fewer surprises, less work
Fewer repeat scans and exclusions
Quality problems are caught while the patient is still at the site, so you avoid repeat visits and lost data.
Less work for your sites
No exporting, de-identifying or uploading. Site staff keep their time for patients, and your team stops chasing files.
Review starts sooner
Scans reach your readers in minutes, so central review can begin when the data does, not days later. Every step is recorded, so you keep full oversight.
Patient details stay at the hospital
Details are removed inside the hospital, following your study protocol, before any data is sent.
No. It is an optional addition to your Collective Minds platform project. You choose which sites use it.
How fast do scans reach us?
In minutes, not days. Each scan is sent automatically, so quality checks can start while the patient is still at the site. Exact times depend on each site's setup.
Does patient data leave the hospital?
No. Patient details are de-identified, anonymized, and/or pseudonymized inside the hospital, following your study protocol, before anything is sent. The whole flow stays within GDPR, GCP and ALCOA+.
How is it different from manual upload or SFTP?
With manual upload or SFTP, site staff export, de-identify and send every scan, and someone on our side handles it on arrival. With Instant Data Access, the scan moves on its own and is matched to its subject and quality-checked as soon as it arrives.
How is it different from DICOM Gateway?
DICOM Gateway automates export, de-identification and upload inside the hospital network, but the transfer is still sent from the scanner or PACS. Instant Data Access sends each scan on its own as soon as it is done, with no one at the site starting it.
Does Instant Data Access meet HIPAA and GDPR requirements?
Patient details are de-identified inside the hospital, following your study protocol, before anything is sent. The flow is built for HIPAA, GDPR and GxP/GCP requirements and for ALCOA+ data integrity.
What does the hospital need to do?
Hospital IT approves a small Collective Minds connector on a server inside its network. Our team installs and sets it up with them, so site staff keep their time for patients.
What if one of our sites cannot use it?
That site uploads through the web portal and the rest of your study still gets Instant Data Access. You choose where to start, usually where the scan volume is highest.
Ready to stop waiting for scans?
Tell us about your study and we will show you how Instant Data Access would work across your sites. We will set up your walkthrough within one business day.
